Innovative Tech to Unburden Contact Center Employees in Malaysia

Covid-19 has driven the acceleration of digital transformation, with companies moving business processes towards a smarter and data-driven future. Artificial Intelligence (AI) and Machine Learning (ML) play a big part, allowing organisations to streamline and automate essential functions and improve efficiency.

Malaysia’s digital economy is expected to contribute 22.6% of its GDP by 2025; it has prioritized expanding the adoption of digital consumer tools (e-commerce and digital payments), according to Science, Technology, and Innovation Minister Datuk Seri Dr. Adham Baba.

According to a McKinsey survey, AI is used in at least one business function by 56 percent of companies worldwide. The benefits of the technology can be transformative; however, it requires focus and the right approach. Given its high impact capabilities, AI could be perceived as a panacea for many business problems without carefully considering either the specific problem they are trying to solve or its local context.

According to the same McKinsey global survey, contact centre automation is the third-most prevalent technology deployment in business functions; customer experience is one area that can benefit from AI-powered tools in the country.

Improving CX with better technologies

Starting at the front office organisations can leverage technologies such as omnichannel, AI-driven intelligent virtual assistants (IVAs) to free up time for human agents and allow them to focus on higher-level tasks. This form of automation removes a layer of repetitive, lower-level tasks for front-office staff and provides a quick and efficient way for customers to find the correct department or to be led towards the information they require to complete their inquiry.

Conversational Automation adds a further layer of support for contact centre agents, augmenting the skills they already hold and the level of service they can provide. Such a platform can address the entire spectrum of conversational experience for both customers and the agents they are speaking to, using advanced tools such as Robotic Process Automation (RPA), conversational AI, and workflow automation to blend contact centre operations with back-office processes seamlessly.

Conversational AI

Looking specifically at conversational AI, this solution provides contact centre employees with increased information flow during a call. The platform can present them with real-time information relevant to the conversation they are having with their customer. This empowers better customer service and enriches the overall service experience.

An AI-driven platform will co-pilot the call, assisting the contact centre employee with advanced capabilities such as real-time insights and guidance, suggestions for added value, and real-time automation of repetitive tasks. AI-driven tools can also pick up on the tone of a customer’s voice and ascertain their mood – alerting supervisors if the call needs escalation. Such features can help build detailed customer personas and thus play a pivotal role in improving customer experience.

Data capture and analysis

The organization can capture much data for every call that comes into a contact centre. Instead of siphoning that information into storage and potentially reducing its potential and risk it becoming siloed, organisations can apply it directly to their customer experience platform, further enriching the knowledge it holds. This allows AI-led technology to analyse and detect behavior patterns, make sense of a customer’s preferences, uncover previously hidden relations between the customer and products or services, and systematise the data on that customer. This data and knowledge can make every customer journey more comprehensible for contact centre agents and empower them to perform the best possible job for every customer interaction.

This analysis – which may be drawn from a large pool of data, collected from various ingestion points such as voice, email, chat, and social media – allows the company to detect friction points in the customer journey and provide deep insights into the contact centre’s daily operations.

Roadmap to success

Unlocking business value by deploying these technologies requires strategic thinking and a clear roadmap. The process involves an evaluation of how best to integrate smarter technologies into contact centres.

The first step is to understand what type of customer queries make up the majority of traffic to that business and thus build awareness of the kind of interactions and the types of customers the organisation should prioritise. Automation removes the burden from contact centre agents, allowing them to manage a higher volume of calls better.

The organisation will need to define the processes that make sense to optimise with automation, and at what point customer queries need to be referred directly to a human agent.

Furthermore, the roadmap must evaluate how increased automation fits into a larger digitisation plan and assess all possible links between departments and the overall business transformation plan.

With the transition to a more digital economy, traditional enterprises —financial services, telecommunications, insurance, or e-commerce — will need to change their business models accordingly. Business success is built on customers and providing better outcomes. Smarter customer experience tools will go a long way towards supporting that success.

By Ravi Saraogi, Co-founder and President of Uniphore APAC

26 August 2022

Author: Terry KS

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